FACILITY
RENTAL
The
Paul and Lulu Hilliard University Art Museum offers a distinctive
venue for your next event. The A. Hays
Town Building, built
in 1968, was originally the home of the University foundation
and Art Center. Explore the different spaces amendable to board
meetings, lectures, readings, dinners and cocktail parties. We
cannot host events of a political, religious or fundraising
nature.
THE A. HAYS TOWN BUILDING
The
Town Building has three rooms on the first floor, which can
accommodate 100-150 people. Intimate dinners in each room
can comfortably seat 24-30 people. The second floor has a perfect
room for lectures, readings and conferences, seating at least
84 people.
The front lawn of the Town Building is a perfect setting for
those larger parties of a few hundred people. Tent rentals can
be accommodated through your event planner/coordinator.
THE
PLAZA WITH THE WATERWALL
The
plaza is also a perfect setting for a large party. Parties,
dinners, tables, or no tables, it is a spectacular area for
a gathering with the Water wall in the background. Set between
the A. Hays Town Building and the Museum with a flood of
blue light in the evening hours, the Plaza is just the right
space
for that special event.
TIMES
AVAILABLE
The
Paul and Lulu Hilliard University Art Museum consider the use
of Museum property for private and on campus use as an earned
income activity supporting the mission and operations of the
Museum. Facility Use and Rental is on a space and date available
basis. Activities and events produced and sponsored by the
Museum are given first priority for use of the facilities.
The
A. Hays Town Building, plaza and lawn are available only during
times when the museum is not open to the public. Museum
public hours are Tuesday through Saturday from 10 a.m. until
5 p.m. Parking and gallery visitor access is our first priority
during operating hours. All events must be planned and
managed by one of the approved event planners or wedding coordinators.
Because of limited staffing the museum relies on these trained
and knowledgeable professionals to manage facility use on behalf
of the museum. Please contact the museum at (337) 482-0817 or
email artmuseum@louisiana.edu for information about approved
planners and coordinators.
FEES
A.
Hays Town Building and Plaza
Private
Individual or Corporate – $1,750
Non-Profit
- $1,250
University Affiliate - $750
• Unless
otherwise noted, fees are based on a four (4) hour minimum,
not including
time for set up and clean up. If
it is negotiated that the event will last longer than four hours
an additional $200 per hour will be assessed. If it is determined
during review of the facility use application that additional
fees are required, the Museum will assign these before signing
of the facility use contract. Because the museum is located in
a residential area, all evening events must end at 11:00 p.m.
•
A deposit of ½ the Fee is required to book an event. The
balance is due the day before the event. Refunds of deposits
will be negotiated only for Acts of God or a UL Lafayette emergency
closure.
• To use the Paul and Lulu Hilliard University Art Museum spaces,
you will need to complete a Facility Rental Application Form
available through an approved planner or event coordinator. Please
allow ten (10) working days after the completed application is
received for notification. UAM reserves the right to deny the
use of its facilities to any person or organization at any time
and to deny the continued use of said facilities to any user
who does not comply with UAM policies and procedures.
Additional Fees
If alcohol is served the renting party is responsible for paying
the security fees for any campus police. (typically $25 per hour).
If you are hosting a gathering of more than 50 people the campus
garage must be leased for the event to provide additional parking.
($300 minimum)
The
facility use fee, security and parking do not include chair,
table and equipment rental coordinated through an approved
Event Planner/Coordinator
